Sample Handwritten Notes Templates for Real Estate Agents!

Reach your customers efficiently with Handwritten Notes, for farming, direct mailing, thanking and more.

Realtor Template – Sample (First Outreach)

Dear *contact first name*/Homeowner,

You may be surprised to receive this note. I hope it shows my sincerity in reaching out to you. Your house MOP is coming right up, and I’m sure you might be interested in checking out potential sales. You might have received a lot of flyers, but let me help you sell your place at a great price and service.

2020 was a superb year for the market; we closed {example_address} near your place at {sold_price} & have {second_example_address} under contract. Since your MOP period is coming up, I am reaching out to you! I’ve no doubt prices could be similar or better.

I know that you have a lot of options when it comes to selling your home, so I’d appreciate the chance to earn your business. I’ll be available anytime to answer any questions you might have.

Thank you for your time, and I hope to hear from you soon!


* name, contact here* QR Code on side.

Realtor Template – Follow up example (Second Attempt to Reach)

Dear *contact first name*/Homeowner,

Unfortunately, I was not able to reach you with my first note, but I hope my persistence and sincerity will pay off.

Sales in District 11 have been overwhelming and 2020 has been a superb year for the market (my team closed $150M in transactions this year). Since those ideal homes are getting harder to come by, I am reaching out to you!

If you’ve been considering selling, now would be a great time in this market! My buyers are ready to move quickly. Give me a call or drop me an email. My contact details are below and my business card is attached.

If you aren’t looking to sell but know someone in a similar neighbourhood or anywhere else, please feel free to forward my information on to them. I’m happy to give you and them a free property analysis as a way of saying thanks!


* name, contact here* QR Code on side.

Realtor Template – Follow-up example (Final Attempt to Reach)

Dear *contact first name*/Homeowner,

The third time is a charm, and therefore, I am trying one more time to reach you regarding your home.

I’m currently receiving at least 5 serious leads per day of relocating families looking for good-quality homes near Singapore’s top schools. I would like to ask you once more if you would be open to a conversation.

Last month I represented a young family that was looking to move closer to the wife’s family. With COVID-19, the prospect of living near her kid’s grandparents made the move a no-brainer. I’ve attached the transaction and listing for your review. She got a really good price, and I’m sure we could do the same for you.

Please let me know if you would be interested, anytime now or in future! I would be happy to help you out.


* Name, contact* QR Code on side.

Recommended One-Off Realtor Note Text

Hi *contact first name*,

My friends & buyers, {name 1} & {name 2}, missed out on buying a home on {known_street_name} & I am trying to find an alternative solution for them.

My client wants to live in {neighbourhood} & I think your home is a good fit. Please let me know if you’d entertain a conversation.

This is a sincere note & I have enthusiastic buyers. If you scan the QR code, you can see my clients’ testimonials easily.


*name here*

Thank you / Congratulations Note From Listing Agent to Homeowner:

Dear Mrs Tan,

Congratulations on the sale of your home! It was an absolute pleasure working with you. Your business is greatly appreciated, and I am so honoured that you trusted me with the sale of your home. I would like to offer you my continued service, so please don’t hesitate to call should there be anything that I can do for you.

And remember, your referrals are the greatest compliment you can extend. I highly value all clients who refer friends and family to me and do my best to ensure they experience only the utmost in excellence!

Thank you,


Thank-you Note to Homeowner After Not Getting the Listing:

Dear Mr./Mrs. Goh,

I wanted to thank you for meeting with me last week and offer my best wishes on the sale of your home. If you ever need unbiased market advice in the future, please don’t hesitate to text or call. My door is always open.

Thank you.

[Your name]

Getting Referrals from Former Clients:

Dear Mr Tan,

Thank you for choosing me to help you sell your home! I enjoyed working with you and I’m confident that I was able to get you the best price possible.

I hope you’ve been enjoying your new home! If you’re ever in the market to buy or sell a home again, please don’t hesitate to call on me. I would love to help you out!

If you know of anyone who might be interested in buying or selling a home, please don’t hesitate to refer them to me. I would appreciate it! Referrals save me time-consuming marketing efforts and help me grow my business to offer better service to my clients. If I make a sale, I’m happy to share the wealth with a nice referral gift!

Thank you again for choosing me, and I hope to hear from you soon!


John Lim

Thank-you Handwritten Note to Former Client After They Give You a Referral:

Hi Mr Tan,

It’s hard to express how grateful I am that you gave [name of referral lead they sent you] my number. We had a long call yesterday morning and [she/he] is excited to start hunting for a home.

The next time you’re in [neighbourhood where your office is], let’s get lunch at [nice restaurant]. On me, of course! Else, if you’re busy, I would be happy to order in for you and your family!

Thanks again.

[Your name]

And really, many more notes you can think of. We are happy to help you send them, at scale.

Check out our full guide to Real Estate Sales with handwritten cards here.

Read till the end?


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